DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD IN ST ANDREWS ROOM AT 7.30 PM ON MONDAY 14 th NOVEMBER 2005.
PRESENT: Cllrs M Short (Chairman), G Bailey (Vice-Chairman), M R Smith, K Hill, B Hogarth, M Leimdorfer, M Lang, M Dury, J Edwards, and E A Sparey.
IN ATTENDANCE: PC Tacchi (Avon & Somerset Constabulary), Cllr T Leimdorfer ( North Somerset Council), Ms M Barber (Parish Liaison Officer), Mr K Richardson (Clerk) and Mrs K Paul (Clerical Officer).
MEMBERS OF THE PUBLIC: The Chairman welcomed the following Members of the public and invited them to address the Committee before the commencement of formal Business:-
Mr Christopher Day, Mrs Christine Lewis and Mr Maynard (Weston Mercury).
APOLOGIES: C Knott, N Forrest, R Bates and G Morgan.
The Chairman thanked members who attended the Remembrance Day service.
DECLARATIONS OF INTEREST:
Cllrs M Leimdorfer, Dury, Smith, and Short all declared a personal interest in the Millennium Green.
Cllr Roy Smith declared a personal interest in being an Airport Representative for PC.
Cllr Roy Smith declared a prejudicial in the Congresbury Youth Partnership
Cllr Hill declared a personal interest in attending meetings of Broad St Traders re: Christmas market.
The meeting was adjourned.
RESIDENTS COMMENTS
Mr Day spoke on the Bristol Airport Noise Report. He wanted to draw the Parish Councils attention to the fact that his & fellow Wrington Road neighbours experiences are that the noise levels are more significant than the noise report records.
POLICE REPORT: PC Tacchi submitted a written report and crime schedule, which was distributed at the meeting. PC Tacchi reported that a portable speed matrix machine is to be used in conjunction with Speedwatch on the B3133. The Chairman replied that Terry Holden had now resigned as the Speedwatch Co-ordinator and that the initiative is currently on hold.
The Chairman expressed her concerns over the lack of a police presence over Halloween. PC Tacchi replied that due to a resource issue it could not be guaranteed extra cover is provided when staff are on leave.
NORTH SOMERSET COUNCIL : Cllr Leimdorfer gave a verbal report on a number of issues which included:
- Conservative Members resigned from the Executive resulting in many changes within the Council’s Committee Structure.
- Replacement Local Plan to be replaced by June 2006.
- Green Waste Collection – commencement date deferred again.
- New Executive reviewing Home closures.
- Council tax forecast + 8.5%, Executive endeavouring to reduce to 5% by achieving savings.
Mr C Day and PC K Tacchi left the meeting.
The meeting was reconvened.
277/05
MINUTES OF THE MEETING HELD ON MONDAY 10th OCTOBER 2005:
The Chairman asked that her personal interest in the Millennium Green be added to the minutes. She informed the meeting that she had verbally declared this interest but had omitted to write this in the declarations of interest book. The Chairman requested that two typing errors be changed on page 3 and 4, which were to change ‘practise’ to ‘practic e’ (minute 267/05 & 270/05).
After the above amendments were made the members approved the minutes of the meeting held on Monday 10 th October 2005 as a true record of the meeting.
278/05
REPORTS RECEIVED:
PLANNING COMMITTEE: The Minutes of the last meeting, circulated prior to the meeting were noted by Members. Cllr Bailey informed members that there will be a planning meeting with Simon Exley on Thursday 24 th November at 9.30 am.
HIGHWAYS & PUBLIC SERVICES COMMITTEE: The Minutes of the last meeting, circulated prior to the meeting were noted by Members. The Chairman commented on the inaccurate use of capital letters and that they believed Cllr Forrest had announced at the meeting she would visit shopkeepers. However the Clerk informed the Chairman that this arrangement had been made outside the formal meeting and did not consider the use of capital letters in the minutes to be inaccurate.
FINANCE COMMITTEE: The Minutes of the last meeting, circulated with the meeting documents were noted by Members.
WAR MEMORIAL HALL MANAGEMENT COMMITTEE: No minutes were issued. Cllr Edwards reported she would be unable to attend the next War Memorial Hall Management Committee meeting.
CONGRESBURY MILLENNIUM GREEN: Cllr M Leimdorfer reported that the Trust is still awaiting legal matters to be finalised. Cllr M Leimdorfer reported that the Environment Agency had dredged the rhynne and that Weston Hospice had enquired about using the Millennium Green for an event next summer. Additional Trustees were still being sought.
KING GEORGE V TRUSTEES: Cllr Sparey enquired about hedge cutting at Broadstone Playing Field and was advised this was undertaken after New Year by contract.
Cllr Short informed the meeting of a trip hazard on the public footpath to the rear of the Recreation Club. Although this issue had been reported to the Trustees and the Recreation Club no action had been taken. Cllr Short requested that this matter be followed up to ensure appropriate action is taken.
ACTION: Cllr Sparey to speak to Mr Sullivan regarding the trip hazard.
279/05
RE-CONVENED ALCA AGM AT LONG ASHTON ON SATURDAY 19 TH NOVEMBER AT 10.00AM
The Clerk informed members that ALCA is the Employers representative and therefore it is important for Cllrs to attend.
ACTION: Cllr Smith volunteered to attend and Cllr Short will try to attend.
280/05
CLLR MRS D. VAN DER WATT’S RESIGNATION
This was noted and Mrs Van Der Watt was thanked for her work on the Parish Council.
281/05
REVIEW CHRISTMAS EVENTS PROGRAMME
Members discussed and agreed the Christmas events schedule which was distributed at the meeting.
The Entertainment has been organised which will include a quiz, demonstration of line dancing and accordion musicians.
Decorating of the Old School Rooms will commence from 12.30 on Thursday 8 th December.
Members can donate shop bought cakes for the Senior Citizens Party but it was requested that all cakes be cut into pieces of eight.
Cllr Hogarth gave his apologies for the Senior Citizens Party.
ACTION: The Clerk will give Cllr M Leimdorfer application forms for the Elms residents and she will deliver them personally.
ACTION: Cllr Dury to liaise with Hodders re: lighting.
282/05
‘SWITCH-ON’ DATE FOR PARISH COUNCIL CHRISTMAS LIGHTS
It was noted that the Christmas lights will be switched on Friday 25th November at 5.00 pm on Broad Street. The lights at the precinct will be switched on at 6.00 pm.
ACTION: The Chairman to ask Scott Murray if he would switch lights on.
Cllr Dury left meeting.
283/05
PARISH COUNCIL AND COMMITTEE MEETING DATES FOR 2006
ACTION: Due to member’s problems accessing excel documents hard copies of the meeting dates will be issued to all members.
The Chairman requested that if there are any problematic dates to please contact the Clerk.
284/05
REVIEW OF PARISH COUNCIL MEMBERSHIP OF PARISH COUNCILS AIRPORT ASSOCIATION
Members agreed to move this item to another meeting to enable more time to be spent on this discussion.
285/05
CONSIDERATION OF SPONSORSHIP FOR LITTER PICK BY CONGRESBURY YOUTH PARTNERSHIP
Cllr Smith did not listen or partake in discussion.
Members of the Congresbury Youth Partnership participated in a sponsored litter pick, which resulted in 20 bags of rubbish. The sponsorship is for football kit.
ACTION: By majority vote members agreed to sponsor £100.
ACTION: Ms Barber will check why the 20 rubbish bags have not been collected.
286/05
CONSIDERATION OF APPLICATION FOR SMALL GRANT – BROAD STREET CHRISTMAS MARKET
ACTION: By a majority vote members agreed to pay £135 for a street entertainer.
287/05
CONSIDERATION OF FLY-POSTING IN THE VILLAGE
Cllr Sparey noted his concern over the illegal fly posting on telegraph poles throughout the village.
It was noted that the intention is to have one notice board allocated for the Parish Council.
ACTION: The Chairman asked the Press to report its concern over fly posting and to remind the public that it is illegal.
288/05
APPOINTMENT OF PARISH COUNCIL REPRESENTATIVE TO YACWAG
No volunteers came forward at the meeting. As the representative is not required to be a Cllr the Chairman will approach a possible suitable parishioner.
289/05
PROCEDURES IN CONNECTION WITH DECLARATIONS OF INTEREST BY COUNCILLORS
Members agreed to write their Declarations of Interest in the Declarations of Interests book that is available throughout Parish Council meetings. Members were reminded to record whether their interest was personal or prejudicial. They were advised to write in the book as soon as they believed they had an interest to declare. The Clerk would read out the entries at the commencement of meetings.
290/05
REPORT AND RECOMMENDATIONS FROM CLLR M. LANG IN CONNECTION WITH THE GREATER BRISTOL STRATEGIC TRANSPORT STUDY
Cllr Lang observed that no future transport plan to Bristol Airport had been provided and that holiday traffic on the M4 & M5 had not been considered fully in the Plan.
Standing orders were suspended for 10 minutes.
292/05
REPORT AND RECOMMENDATIONS FROM CLLR R. SMITH IN CONNECTION WITH THE BRISTOL INTERNATIONAL AIRPORT MASTER PLAN 2005 TO 2030
ACTION: Members agreed to hold an extraordinary meeting on Monday 28 th November to discuss the expansion of Bristol International Airport in more detail.
ACTION: Cllrs Bailey, Short & Leimdorfer will attend a meeting with BIA Management on Thursday 24 th November 4.00 – 6.00 pm to receive an update on the proposals contained within the Master Plan currently out for consultation.
293/05
CLERK’S REPORT
CLERK’S REPORT FOR PARISH COUNCIL MEETING
14th NOVEMBER 2005
SLCC meeting at Wells (28 th October):
The Guest Speaker was Julia Bradburn, Licensing Officer, South Somerset District Council who gave an excellent presentation on the subject of the new Licensing Act.
Whilst the Old School Rooms has previously held a Public Entertainment Licence this will be converted to a Premises Licence with effect from the 24 th November – the date the Licensing Act provisions become effective. I understand that the Premises Licence has been prepared and is subject to checking before issue. In the meantime the Public Entertainment Licence issued October 2005 is to hand.
The Old School Rooms:
- External Works are progressing in spite of the inclement weather over recent weeks.
- Electrics – a problem has been experienced with the cordless kettles shorting out the power circuits. It has been suggested that the moisture around the base of the kettles is due to leakage. However, we have found kettles filled above the upper limit and also wet on the outside indicating spillage whilst filling. I am arranging for the cordless kettles to be replaced with corded kettles.
- Heating – has been out of action for a week. The problem was identified by the Heating Engineers as the High Level Stat having tripped out. I am advised this problem arises following a summer shutdown when air pockets build up within the heating circuits thereby restricting the flow of water through the boiler - then the water within the boiler exceeds the high limit and the safety mechanism comes into action. The Heating Engineer instructed me on how to rectify the system to normal operations should the High Level Stat trip out again thereby enabling the problem to be dealt with in house.
- Quotes for internal decorating and sundry works have been requested from Contractors.
PC Minutes for September meeting:
Whilst carrying out a review of expenditure I found that Minute 261/05 of the September Parish Council meeting was not correct. I apologise to the Council for this error and set out below the correct record – corrections are shown in bold type: -
261/05
PAYMENTS
Members approved the following payments:-
Chq.No. |
| 3954 |
The Post Office Ltd |
Non-domestic rates for |
|
|
| |
|
Old School Rooms |
230.00 |
|
| |
|
Burial Ground |
5.00 |
235.00 |
| 3955 |
Choice Cleaning Company |
Cleaning Contract OSR |
|
254.49 |
| 3956 |
Rob Hembrow |
Grass cutting closed Churchyard |
|
413.33 |
| 3957 |
Clevedon Office Equipment |
Photocopier maintenance |
|
23.48 |
| 3958 |
St Andrew’s PCC |
Rental Refectory, June – Cyber Café |
|
30.00 |
| 3959 |
R. Tincknell |
Sundry Items (Village Orderly) |
|
4.49 |
| 3960 |
GB Sport & Leisure |
July – Weekly Inspection of Play Area |
|
47.00 |
| 3961 |
Moneygivers Colourprint |
Printing costs Congresbury Chronicle |
|
159.50 |
| 3962 |
Peter Talbot |
Reimbursement of fencing costs at the Allotments
|
|
45.21 |
| 3963 |
Somerset Association of Local Councils
|
Councillor training at Almondsbury |
|
20.00 |
| 3964 |
K. Paul |
Expenses |
|
28.24 |
| 3965 |
K. Richardson |
Expenses |
|
78.85 |
| 3966/73 |
Salaries |
3 Staff + Play week Staff of 5 |
|
2,766.73 |
| 3974 |
The Post Office Ltd |
PAYE |
447.44 |
|
| |
|
NIC |
332.79 |
780.23 |
| 3975 |
The Post Office Ltd |
Non-domestic rates for |
|
|
| |
|
Old School Rooms |
230.00 |
|
| |
|
Burial Ground |
5.00 |
235.00 |
| 3976 |
Mendip Office & Art Ltd |
Stationery and photocopier paper |
|
32.80 |
| 3977 |
Choice Cleaning Co |
Cleaning contract OSR |
|
254.49 |
| 3978 |
BT |
Phone calls and line rental (Qtr) |
|
73.20 |
| 3979 |
St Andrew’s PCC |
Rental Refectory (July) |
|
12.00 |
| 3980 |
Lloyds TSB Commercial Finance |
A & R Electrical Services - works resulting from Periodic Inspection
|
|
1,162.19 |
| 3981 |
SITA UK Ltd |
Emptying dog bins April, May and June – village and Millennium Green
|
|
232.18 |
| 3982 |
West Mendip Internal Drainage Board |
1st keeching at Broadstones Playing Field 2005/6
|
|
134.78 |
| 3983 |
Bristol Water plc |
Water charges for Allotments |
|
20.92 |
| 3984 |
Congresbury Youth Partnership |
Contribution to Youth Worker Salary
|
|
5,000.00 |
| 3985 |
Congresbury Community Transport |
Donation from Coffee & Chat Group members
|
|
40.00 |
| 3986 |
K. Richardson |
Expenses |
|
14.84 |
| 3987/9 |
Salaries |
3 Staff |
|
1,771.24 |
| 3990 |
The Post Office Ltd |
PAYE |
244.04 |
|
| |
|
NIC |
116.31 |
360.35 |
| 3991 |
Rob Hembrow |
Grass cutting closed Churchyard
|
|
413.33 |
| 3992 |
Clevedon Office Equipment |
Photocopier Maintenance |
|
7.67 |
| 3997 |
Cadbury Hill Management Committee
|
Annual fee (2005) |
|
1,000.00 |
| 3993 |
Congresbury Cyber Café |
Rental of The Refectory for December, January, February, March, April and May
|
|
301.50 |
| 3994 |
Salaries |
Final payment to Youth Worker In connection with Summer Play Scheme (1 staff)
|
|
138.22 |
| 3995 |
Eclipse Internet |
Quarterly Broadband fees in Advance
|
|
53.97 |
| 3996 |
Bristol Water plc |
Water and Sewerage Services for The Old School Rooms 01/03/05 To 19/08/0
|
|
5 227.91 |
Planning Workshop:
The next Planning Workshop is to take place at The New Council Chamber, Town Hall, WsM on 17 th November commencing at 9.30am. Attending the workshop provides an opportunity to meet with Planning Department Staff, receive information
relating to development within the planning system and planning department and build a constructive relationship with the officers. It is not intended to be a complaints session on individual planning applications, which should be dealt with directly with the Planning Department. I would encourage Members of the Planning Committee to attend this workshop.
Bristol International Airport:
Master Plan consultation now in progress. Members will note that an opportunity exists to meet with BIA Management on 24 th November to hear points which will assist in the consultation process.
Members will be aware of the relationship that has developed between CPRE, PCAA & FoE to form a joint action group. There is concern being expressed regarding this development with PCAA. From personal experience of attending meetings of the PCAA the trend was always that of a ‘complaining organisation’ rather than working on a constructive basis with BIA. I would remind Members that the BIA Consultative Committee includes representatives from North Somerset Council and Backwell, Yatton and Wrington Parish Councils. Perhaps developing a relationship with this forum (Backwell, Yatton and Wrington) could be more productive?
|
This was circulated prior to the meeting and was noted by Members. Amendments to the payments recorded in September PC minutes were included in the report.
294/05
CORRESPONDENCE
| |
YACWAG |
Request to appoint PC representative |
| |
ALCA |
Re-convened AGM – 19 th November at Long Ashton at 10.00am – Jubilee Pavilion
|
| |
ALCA |
Notification of minimum wage rate of £5.05 for workers over 22 years of age
|
| |
NALC |
Draft guidance on the Clean Neighbourhoods & Environment Act 2005 – Consultation responses by 02/01/06
|
| |
SLCC |
Regional Conference – 9 th December, 10.30 to 3.30 at Gloucestershire Cricket Club, Bristol
|
| (Cllr Smith and Ken Richardson to attend) |
| |
Markandan & Uddin |
Correction to previous Transfer of Off- licence application – date of birth |
| |
Bristol International Airport |
Invitation to attend updating meeting for Parish Councils 24 th November 16.00 to 18.00 hours (3 representatives only)
|
| |
PCAA |
PCAA & CPRE Exhibition dates at Cleeve, Chew Magna, Winford & Wrington – details from the office
|
| |
PCAA |
Consultation BIA Master Plan – Views to assist in making response. |
| |
Country Innovation |
Request for small grant of £135.00 of a Childrens Entertainer |
| |
North Somerset Council |
Housing Strategy 2004 to 2009 |
| |
North Somerset Council |
Affordable Housing Delivery Plan 2005/6 to 2008/9 |
| |
North Somerset Council |
Housing Update Newsletter October 2005 (Cllr Bailey given newsletter) |
| |
North Somerset Council |
Libraries Improvement Plan (Cllr Short given Plan) |
| |
North Somerset Council |
ALCA Development Control Meeting at New Council Chamber, W-s-M on 17 th November at 9.30am |
| (Cllrs Smith & Bailey to attend and report back at next PC meeting) |
| |
CPRE |
AGM 26 th November at Rangeworthy – 11.00 to 15.00 – speaker on Green Belt and presentation of Village of the Year Awards
|
| |
P.F. Colley |
Letter of appreciation of the efforts by Andrew Jack – Village Orderly |
| ACTION: The Chairman asked if this note of appreciation could be reported in the local press. |
| |
North Somerset NHS PCT |
Shaping our Future – Consultation Event at Winter Gardens, WsM on 10/01/06 – 11.00 to 15.00 hours - (Revisit in December) |
The items above were noted and documents are available from the Parish Council office.
295/05
ACCOUNTS FOR PAYMENT:
| Chq.No. |
|
|
|
|
| 4017 |
Publishing Today |
Delivery of Congresbury Chronicle |
|
57.57 |
| 4018 |
The Post Office Ltd |
Non-domestic rates for
|
|
|
| |
|
Old School Rooms |
230.00 |
|
| |
|
The Burial Ground |
5.00 |
235.00 |
| 4019 |
Choice Cleaning Co |
Cleaning contract OSR |
|
254.49 |
| 4020 |
Clevedon Office Equipment |
Photocopier Maintenance |
|
17.57 |
| 4021 |
Information Commissioner |
Data Protection Registration renewal |
|
35.00 |
| 4022 |
St Andrew’s PCC |
Rental – The Refectory for Cyber Café in September
|
|
18.00
|
| 4023 |
West Mendip Internal Drainage Board
|
2nd cut keeching at Broadstone Playing Fields
|
|
138.64 |
| 4024 |
GB Sport & Leisure |
4 weekly inspections (Oct) |
47.00 |
|
| |
|
Removing aerial runway & supplying and installing new aerial runway
|
6,391.12 |
6,438.12 |
| 4025 |
T. Richards |
Grass cutting:
|
|
|
| |
|
Burial Ground |
550.00 |
|
| |
|
Sundry Grass Areas |
700.00 |
|
| |
|
Footpaths |
250.00 |
1,500.00 |
| 4026 |
Mrs G. Holden |
Plants – Floral Enhancement |
|
32.62 |
| 4027 |
K. Paul |
Expenses |
|
14.32 |
| 4028 |
K. Richardson |
Expenses |
|
84.64 |
| 4029/31 |
Salaries |
3 Staff |
|
4,123.48 |
| 4032 |
The Post Office Ltd |
PAYE |
930.48 |
|
| |
|
Less: Payment for on-line submission of annual return
|
-250.00 |
|
| |
|
|
680.48 |
|
| |
|
NIC |
521.87 |
1,202.35 |
| 4033 |
A & R Electrical Services Ltd |
OSR – Call outs on heating and electrical system: -
|
|
|
| |
|
Boiler high limit tripped |
62.28 |
|
| |
|
Power tripped earth leakage |
28.79 |
91.07 |
| 4034 |
SITA |
Dog bins emptied |
|
232.18 |
| 4035 |
St Andrew’s Church |
Cyber Café rent |
|
24.00 |
| All invoices and cheques checked by Cllr Bailey. Invoices are available for inspection at the Parish Office. |
296/05
ITEMS FOR NEXT MEETING
The Chairman asked Members to give the Clerk items for the next agenda.
297/05
EXEMPT ITEMS
To review salary of Village Orderly
ACTION: The Members agreed that the Clerk would discuss a pay increase with Andrew Jack. Members agreed for an increase of up to £6.00 per hour.
There being no further business the Chairman thanked members for attending and declared the meeting closed at 9.48 pm.
|