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PRESENT: Cllr M Short (Chairman), Cllr G Bailey (Vice-Chairman), Cllr M R Smith, Cllr C Knott, Cllr R Giles, Cllr R Retter, Cllr K Hill, Cllr B Hogarth, Cllr E A Sparey, Cllr G Morgan and Cllr J Edwards.
IN ATTENDANCE: Mr K Richardson (Clerk), Mrs K Paul (Clerical Officer) and PC K Tacchi (Avon & Somerset Constabulary).
MEMBERS OF THE PUBLIC: The Chairman welcomed the following Members of the public and invited them to address the Committee before the commencement of formal Business:- Paul Burton (Weston Mercury), advised he was in attendance as an observer.
Chris Barron (Strawberry Line Project Officer) introduced himself and circulated a handout of a map of the Strawberry Line and projects planned in the next three years. Mr Barron announced Lottery funding had been secured. He asked for memoirs of the local area from those present or if anyone knows of anyone with memoirs to please contact him. If anyone is interested in doing volunteer conservation work please contact Chris Barron. The main objective is to make the Strawberry Line more accessible for the disabled, walkers and cyclists. One of the planned projects includes making the footpath at Sandford easier to find. The signs being produced will make the Line easier to follow. Low level lightening is planned in the tunnel so as not to disturb the wildlife (bats). Chris Barron took questions at the meeting. The hire of cycles along the Strawberry Line is a long way off. A bridle path is planned in the next 2/3 years but as yet exact details are not known. ACTION: Cllr Giles asked that the Foot Path Group and the Parish Council be CB kept informed and are actively involved in bridle path plans.
POLICE REPORT: PC Tacchi submitted a written report on recorded crimes and gave a summary of its findings. Over the summer period 24 crimes were recorded. Due to injury PC Tacchi is currently on light duties. With regard to the Broad Street car parking response, PC Tacchi has not received any reports of car crime from the Ship and Castle. He reported that no crimes were captured on the 3 CCTV cameras temporarily installed on the King George V Playing Fields. These cameras were on loan but weren’t deemed suitable so they won’t be buying this type of equipment. PC Tacchi reported that a new Firework Curfew of 11.00 pm – 7.00 am has come into effect from 7th August. However extensions are made for special celebrations (ie. Bon Fire night and the Chinese New Year). It is now illegal to sell fireworks louder than 120 decibels. ACTION: PC Tacchi will let the Parish Council know when a re-visit for the skateboarding session is arranged. KT
Due to PC Tacchi’s report being
distributed at the meeting and time restraints of the meeting the Chair
requested anyone with questions to pass them onto the
Clerk. NORTH SOMERSET COUNCIL: Cllr Leimdorfer submitted a written report.
APOLOGIES: Cllr T Leimdorfer (Holiday) Cllr M Leimdorfer (Holiday), Cllr A Underwood (Business), Cllr M Dury (Holiday) and Cllr D Van Der Watt (Illness). The apologies given were accepted by the Councillors present.
The Chair explained the process of receiving and accepting apologies. Apologies can be accepted on statutory grounds (ie. armed forces duties) or a reason that the Parish Council accepts (ie. illness). If a Councillor is absent from Parish Council or Committee meetings for six consecutive months without an acceptable reason they will be required to stand down from their position as Councillor.
DECLARATIONS OF INTEREST: There were declarations of personal interest made by Cllr Hogarth and Cllr Bailey as both are members of the PCC. Cllr Hill declared a personal interest in the War Memorial Hall.
92/04 MINUTES OF THE MEETING HELD ON MONDAY 12th July 2004:
One amendment was made to the Police Report section, changed speed camera to speed gun. After this amendment was made Members unanimously confirmed the minutes of the meeting held on the 12th July 2004 were a true record of the meeting. 93/04 The Chair noted the omission of the Highways and Public Services Committee from the agenda but pointed out that the minutes were included in the papers circulated prior to the meeting.
PLANNING COMMITTEE: The Minutes of the last meeting, circulated with the meeting documents were noted by Members. Cllr Bailey reported with disappointment that a new application for 8 flats was submitted for 19 Kent Road which the Committee recommended refusal. The original application made by Cadbury Country Club was withdrawn. An invitation for the Planning Committee to view the new plans was made for 20th September at 12.00 noon. Councillors from the Planning Committee will attend. Cllr Morgan noted his concerns over the credibility of the Planning Committee decisions with regard to Iwood Manor. Cllr Bailey assured him the credibility of the Planning Committee was intact.
LEISURE SERVICES COMMITTEE: The Minutes of the last meeting, were circulated at meeting and noted by Members.
HIGHWAYS AND PUBLIC SERVICES COMMITTEE: The Minutes of the last meeting, circulated with the meeting documents were noted by Members. Cllr Giles circulated a handout with points that the Committee would like to ask the Director and Assistant Director of Environment who will be invited to the next Parish Council meeting. It was noted that the Weetwood Road scheme will finally begin in October as money has now been found from the ‘safe routes to school fund’. It was pointed out that this scheme was meant to have been completed two years ago.
MEMORIAL HALL COMMITTEE: The Minutes of the last two meetings, were circulated at the meeting and noted by Members. It was reported that there are still two Occupational Licenses outstanding.
CADBURY HILL MANAGEMENT: The Minutes of the last meeting, were circulated with the meeting documents and noted by Members. The bid to take over the management of the land on the bottom of Cadbury Hill has now been withdrawn. The handout - ‘The Vision for the Future of Cadbury Hill’ was circulated at the meeting. Volunteers were requested to join the Working Party which will be discussed at the next Cadbury Hill Management meeting on Wednesday 29th September at 7.30 pm in Hangstones Pavilion. Cllr Smith volunteered; Cllr Morgan and Cllr Short will continue their involvement.
GLEBELANDS PROJECT: ACTION: Cllr Short will inform Councillors when a meeting is organised with the PCC to discuss the project. MS Cllr Giles proposed that the next Newsletter give a brief background of Glebelands and ask the residents for their views as to whether they believe the Village needs a purpose built Village Hall.
94/04 It was proposed to ask the Horticultural Society if Congresbury Parish Council could hold a stall at their Winter Show on 25th September in the Old School Rooms.. Cllr Bailey will display information on Glebelands supported by Cllrs Giles and Retter. On Saturday 2nd October Cllr Giles, Cllr Retter and Cllr Short agreed to man a stall in the Precinct from 10.00 am – 12.00 pm.
95/04 Cllr Morgan reported most of the progress is included in the Leisure Services Minutes. It has been a lengthy process trying to get comparable quotes for external work. 96/04 TO CONSIDER AND APPROVE RECOMMENDATIONS OF SUB-COMMITTEE FOR THE COUNCIL COMMITTEE SYSTEM Cllr Morgan’s written review was circulated with the meeting documents. It has been agreed to continue under current system. However it was proposed to move the Burial Ground back to Highways and Public Services as it would fit more appropriately under this Committee. ACTION: Cllr Hogarth and Cllr Giles to discuss this transfer and item to go on Highways agenda. BH RG
Information regarding trustees and custodian trustees has been provided by the Charity Commission and ALCA. In light of this it was agreed that Cllr Edwards would continue to attend Memorial Hall Management Committee meetings as an observer. No other volunteers came forward. 98/04 There were no nominations made.
99/04
Cllr Short and the Clerk agreed to attend on the 6th November but there were no other volunteers.
100/04
Cllr Giles agreed to attend on Wednesday 13th October at 2.30 pm.
101/04
Cllr Smith may attend on 26th October when further details become available.
102/04 Cllr Bailey and Cllr Short agreed to set up a working party to co-ordinate Christmas arrangements. 103/04 CORRESPONDENCE:
North Somerset Council Civic Service, 26th September 11.00 am and lunch Please would any Councillors interested let the Clerk know asap. Bristol International Airport Consultation – changes to airspace controls ALCA Ref: Congresbury Memorial Hall Charity Commission Ref: Congresbury Memorial Hall Community Action AGM 13th October at 2.30 pm WSM Town Council Invitation to National Youth Council Conference on 26th October – cost £3.00 per head North Somerset Primary Care Trust Notice of appointment of new chairman – Christina Baron ALCA Councillors Information Day 30th October at Bradley Stoke – cost £30.00 per person It was noted this was a very useful course and that any interested Councillors should let The Clerk know asap. Cllrs Retter and Cllr Smith will attend. Clerks Pay Award by National Joint Council for three years This will be reflected in future salary payments. Office of Deputy Prime Minister Consultation documents on Model Code of Conduct for Employees and Review of Framework governing Political Activities of Local Council Employees Documents are also available on the internet. Comments need to be in by 19th October.
The items above were noted and documents are available from the Parish Council office.
104/04 CLERK’S REPORT:
Members noted a written report circulated with the meeting documents. It was reported that Standing Orders have now been adopted. The Draft Financial Regulations have now incorporated the changes made in the Standing Orders. The Chair reminded Councillors to give any items for the Newsletter asap to Cllr Dury.
105/04 ACCOUNTS FOR PAYMENT: To approve payments made since last meeting:-
107/04 EXEMPT ITEMS
The Chairman informed the Council that there were no exempt items of business. There being no further business the Chairman thanked members for attending and declared the meeting closed at 9.29pm.
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