PRESENT: Mr G. Bailey (in the Chair). Mesdames J. Edwards, M. Leimdorfer
and Mrs D. Van Der Watt
Messrs M. Dury, R. Giles, K. Hill, B. Hogarth, C. Knott, G. Morgan, R. Retter, M. Smith
and E. Sparey.
IN ATTENDANCE: Mr T. Leimdorfer (District Councillor) and Mr K. Richardson (Clerk).
WELCOME TO THE PUBLIC: There were no members of the public present.
APOLOGIES: Cllr Mrs Short (Holiday), Cllr Anita Underwood (Business) and PC Kim Tacchi.
In opening the Meeting the Chairman referred to the recent induction session for new Members
and reminded the Council that the business of the meeting would be controlled through the chair.
Members should indicate to the Chairman that they wished to speak, thereby seeking the invitation
of the Chairman prior to speaking.
58/03
MINUTES OF THE MEETING HELD ON 12th MAY 2003:
Following Members unanimous approval, the Chairman signed the minutes
as a true record of the meeting.
59/03
REPORT – NORTH SOMERSET COUNCIL:
Cllr Leimdorfer reported on the formation of the Cabinet and Select Committees
following the May election.
Cllr Bailey requested an update on the lottery bid submitted by North Somerset Council
in respect of the Cheddar Railway Line Walk, which Cllr Leimdorfer agreed to
investigate with Mr Gareth Withers of the Public Rights of Way Group at
Environmental Services. TL
60/03
COMMITTEE REPORTS:
PLANNING COMMITTEE: The minutes of the last meeting had been circulated
to all members prior to the meeting. Cllr Bailey drew the attention of Members to the
outline application by Knightstone Housing Association to a development of thirteen
affordable housing units at Well Park.
Cllr Leimdorfer informed the Council that the Clevedon Mercury had reported he
enthusiastically endorsed the proposals, he had not done so and would take a view when
the application came before South Area Committee.
LEISURE SERVICES COMMITTEE: In the absence of the minutes for the last
meeting, Cllr Hogarth reported on the committee’s meeting as follows: -
· Proposed Millennium Green Play Area – a Working Party of interested groups
to be established, the initial meeting is planned for 28th July 2003. KR
· Memorial Inspection at the Burial Ground – to be carried out in approximately
one month, which will be publicised. KR
· Planning approval has been obtained for the new equipment shed at the Burial
Ground – arrangements in hand to acquire the unit. KR
· The operation of the entrance gates to the Toddlers Play Area is being reviewed
in conjunction with GB Sport & Leisure.
· The Annual Inspection Report provided by the National Playing Field
Association was discussed. It had been noted that the recommendations within
the report were based upon the European Standards which are not mandatory at
present. Budget quotations were awaited from GB Sport & Leisure which would
enable the committee to determine which items should be undertaken within the
financial provision available. In the meantime, the Clerk had been authorised to
purchase bark chippings to improve the quality of the safety surfaces under the
tyre swing and the aerial runway. KR
CADBURY HILL PARTNERSHIP: Cllr Morgan enhanced the contents of the
minutes of the last meeting, which had been circulated prior to the meeting. A meeting
was to be held between the partner Councils to clarify certain issues.
WAR MEMORIAL HALL MANAGEMENT COMMITTEE: The minutes of
the last committee meeting had been circulated prior to the meeting. The Council noted
that the new committee were working hard and understood that the position of the
Trustees was to be regularised.
SOUTHLANDS AND KENT ROAD RESIDENTS ASSOCIATION: Cllr Dury
Advised the Council that the committee was lacking in enthusiasm and had taken the
decision to wind up their affairs. It appeared that the previously experienced youth
problems had reduced over the last six months. Representatives of North Somerset
Council had supported the decision of the Association.
Cllr Dury considered the recent survey carried out by Stephen Barran (PEP) at a cost of
approximately £4,000, had been a complete waste of resources.
The Housing Manager had not attended meetings of the group for about one year.
The work of the group had been made more problematic due to the lack of interest by
Tenants as against Owners.
The Association held approximately £1,000 in funds. The Members of the Association
were being consulted with regard to the disposal of the funds, with the suggestion that it
be used to assist in the provision of the Play Area at the Millennium Green.
Cllr Smith joined the meeting at this point.
The Chairman thanked Cllr Dury and the Committee Members of the Southlands and
Kent Road Residents Association for the work they had carried out for the benefit of the community.
61/03
APPOINTMENT OF COMMITTEE MEMBERS:
See appendix ‘A’
62/03
REVIEW AND APPOINTMENT OF MEMBERS TO OUTSIDE BODIES:
See appendix ‘A’
BOWLING CLUB TRUSTEE
By agreement with Congresbury Bowling Club there would be no further appointments
by the Parish Council.
BRISTOL INTERNATIONAL AIRPORT/PARISH COUNCILS AIRPORT
ASSOCIATION.
Cllr Morgan recommended that the Council should withdraw from membership of the
Parish Councils Airport Association as he felt the Association’s input to Bristol Airport
was ineffective. Cllr Morgan’s recommendation was confirmed by the Members.
CADBURY HILL PARTNERSHIP
Appointments would be made following the meting between the Joint Parish Councils
on 24th June 2003.
GLEBELANDS PROJECT
As the policy for this project is insufficiently formulated it was agreed to not appoint
Representatives at this time. Communications with the project group will be dealt with
by the normal administrative procedures.
63/03
REVISION TO BANK MANDATE:
The Clerk advised Members that five Members were required to be signatories to the
Bankers – National Westminster Bank Plc, excluding the Clerk. Two signatories were
required to sign cheques in respect of approved payments. In addition, one of the
signatories should check invoices for payment against the drawn cheques.
It was resolved that Cllr Mrs M. Short, Cllr G. Bailey, Cllr R. Giles, Cllr B. Hogarth and
Cllr Dury be the five signatories to the accounts held by National Westminster Bank Plc.
The Clerk advised that the new signatories would be required to complete a New Party
Identification Details form, which has to be presented to any Branch of National
Westminster Bank Plc together with a passport and Utility Company bill issued within
three months of the completion date of the form.
The Clerk would arrange for the forms to be issued to the respective Members. KR
64/03
CONGRESBURY SUMMER PLAY SCHEME:
Cllr Bailey outlined the programme for the Play Scheme (4th to 8th August) and invited
volunteers to assist in running the scheduled events.
The following Members came forward: -
Cllr Giles, Cllr Hogarth, Cllr Retter, Cllr Sparey and Cllr Mrs Van Der Watt.
The Clerk would issue a copy of the Play Scheme Programme to each volunteer. KR
65/03
VILLAGE FETE:
Cllr Mrs Edwards reported that arrangements had been concluded for the use of a tent
and Mr Norman Richards had agreed to prepare and run a game on behalf of the
Council.
Cllr Mrs Edwards requested Members to volunteer to man the stand for a period during
the fete.
Cllr Giles reminded Members that he held approximately 15 Golden Jubilee Mugs,
which would be on sale during the fete.
The Parish Council Walk Books would also be available for members of the public to
purchase.
66/03
COUNCIL OBJECTIVES FOR THE NEXT FOUR YEARS:
Members briefly discussed and agreed that the following subjects would form the
Council’s objectives over the next four years: -
Risk assessment – develop action plan
Quality Councils – consider 7 tests and develop action plan
Village of the Year Competition – consider future entry in 2005, allowing
12 months for preparation
Parish Plan – consider application
Old School Rooms – consider updating needs
Glebelands Project – consider support
Footpath/Bridleway Survey – throughout Parish
67/03
CORRESPONDENCE:
Environment Agency – Proposal to combine North Somerset CFMP with the
Congresbury History Group – Assurances sought regarding identified
remedial work to the Old Refectory:
It was reported that the Parochial Church Council have included this
issue within the next five year report for funding to be made available
to carry out the identified remedial work.
North Somerset Council – Nomination of Parish Council representative to
This Council resolved to support Mr Tony Horry as the Parish Councils
Representative on the District Standards Committee. KR
Congresbury Community Transport – AGM 7.30 pm 10th June at the
Members noted the contents of this communication.
68/03
CLERK’S REPORT:
The contents of the Clerk’s report were noted.
69/03
ACCOUNTS FOR PAYMENT:
| Chq. No. | ||||
| 3401 | The Post Office Ltd | Non-domestic rates: | ||
| Orchard House | 93.20 | |||
| Burial Ground | 5.60 | |||
| Old School Rooms | 157.60 | 256.40 | ||
| 3402 | The Post Office Ltd | PAYE & NIC | 346.07 | |
| 3403 | BT | Telephone – office | 89.31 | |
| 3404 | Bristol Charities | Allotment rental | 50.00 | |
| 3405 | SITA UK Ltd | Emptying Dog Bins ( Jan, Feb, Mar) | 193.20 | |
| 3406 | Bunzl Cleaning & Hygiene | Toilet rolls and Paper Towels | 117.50 | |
| 3407 | Impact | Annual service fee (tel.support; free exam of a/c and free upgrades) | 55.00 | |
| 3408 | Allianz Cornhill | Insurance Renewal Premium – Old School Rooms | 960.67 | |
| 3409 | ALCA | Practitioners Guide – Governance & Accountability | 11.99 | |
| 3410 | Community Action | Affiliation fee | 10.00 | |
| 3411 | Clevedon Office Equipment | Photocopier maintenance | 7.23 | |
| 3412 | J. Ayers | Caretaker’s expenses | 10.00 | |
| 3413 | K. Richardson | Clerk’s expenses | 117.46 | |
| 3414/6 | Salaries | 3 staff | 1,266.02 |
Members unanimously approved the foregoing accounts for payment.
There being no further business, the Chairman declared the meeting closed at 9.30 pm
APPENDIX ‘A’
CONGRESBURY PARISH COUNCIL
COMMITTEES
PLANNING:
G. Bailey (Chairman), C. Knott (Vice-Chairman), R. Giles, B. Hogarth, R. Retter, M. Short, R. Smith and A. Underwood.
HIGHWAYS & PUBLIC SERVICES:
R. Giles (Chairman), M. Leimdorfer (Vice-Chairman), J. Edwards, C. Knott and R. Retter.
LEISURE SERVICES:
B.Hogarth (Chairman), K. Hill (Vice-Chairman), M. Dury, J. Edwards, M. Short, R. Smith, E. Sparey and D. Van Der Watt.
FINANCE:
M. Short (Chairman), G. Bailey (Vice-Chairman), M. Dury, J. Edwards, R. Giles, K. Hill, B. Hogarth and M. Leimdorfer,
OUTSIDE BODIES
AVON LOCAL COUNCILS ASSOCIATION (Two plus Clerk)
G. Bailey and M. Short.
BROADSTONE MANAGEMENT
J. Edwards and M. Short..
CADBURY HILL PARTNERSHIP
To be determined
CHEDDAR VALLEY RAILWAY WALK SOCIETY
G. Bailey and A. Underwood
CONGRESBURY CYBER CAFÉ
M. Dury.
CONGRESBURY COMMUNITY TRANSPORT
R. Giles and R. Smith
CONGRESBURY MILLENNIUM GREEN
M. Leimdorfer, R. Retter and D. Van Der Watt.
CONSERVATION AREA ADVISORY COMMITTEE
J. Edwards, C. Knott, G. Morgan and E. Sparey
CPRE (Council for the Protection of Rural England)
A. Underwood.
FLAG OFFICER
Mr John Ayers
KING GEORGE V PLAYING FIELD TRUSTEE
R. Giles.
MEMORIAL HALL MANAGEMENT COMMITTEE
J. Edwards.
NORTH SOMERSET LOCAL AGENDA 21 FORUM
J. Edwards.
YACWAG (Yatton & Congresbury Wildlife Action Group)
A. Underwood.
YOUTH CLUB MANAGEMENT COMMITTEE
M. Dury, M. Leimdorfer and D. Van Der Watt.
HANNAH MARSHAM TRUST
B. Hogarth, R. Retter and M. Short.
GLEBE SCHOOL GOVERNORS
Cllr Hogarth (to 2005)
ST ANDREWS SCHOOL GOVERNORS
Cllr Bailey (to 2006)
YOUTH PARTNERSHIP
M. Dury, M. Short and R. Smith.
FRIENDS OF ST. ANDREW’S
M. Leimdorfer.